View Other Items in this Archive | View All Archives | Printable Version

Kearney, Nebraska

January 28, 2003

7:30 p.m.

 

Prior to the regular Council meeting, the Council met as the Board of Directors for the Kearney Municipal Airport Corporation in open and public session at 7:30 p.m. on January 28, 2003 in the Council Chambers at City Hall.  This meeting adjourned at 7:37 p.m.  A meeting of the City Council of Kearney, Nebraska, was then convened in open and public session at 7:38 p.m. in the Council Chambers at City Hall.  Present were:  Bruce Blankenship, President of the Council; Michaelle Trembly, City Clerk; Council Members Randy Buschkoetter, Galen Hadley, Don Kearney, and Jose Zapata.  Absent: None.  John Prescott, Assistant City Manager; Michael Kelley, City Attorney; Wendell Wessels, Director of Finance and Administration; Kirk Stocker, Director of Utilities; and Rod Wiederspan, Director of Public Works were also present.  Some of the citizens present in the audience included: Greg Werner, Kent Cordes, Scott Sanders, Tim Kotschwar, Gary Story, Mike Konz, Paul Wice, Mike Cahill, and 2 students from UNMC.

 

Notice of the meeting was given in advance thereof by publication in the Kearney Hub, the designated method for giving notice, a copy of the proof of publication being attached to these minutes.  Advance notice of the meeting was also given to the City Council and a copy of their acknowledgment or receipt of such notice is attached to these minutes.  Availability of the Agenda was communicated in the advance notice and in the notice to the Mayor and City Council.  All proceedings hereafter shown were taken while the meeting was open to the attendance of the public.

 

I.    ROUTINE  BUSINESS

 

INVOCATION

 

Major Dale Hixenbaugh from the Salvation Army provided the Invocation.

 

PLEDGE OF ALLEGIANCE

 

Boy Scouts Matt Wroblewski, Ben Harms and Josh Fish led the Council Members and audience in the Pledge of Allegiance.

 

ORAL COMMUNICATIONS

 

There was no Oral Communications.

 

II.    UNFINISHED  BUSINESS

 

There was no Unfinished Business.

 

III.    PUBLIC  HEARINGS

 

None.

 

IV.    CONSENT  AGENDA

 

Moved by Zapata seconded by Blankenship that Subsections 1 through 9 of Consent Agenda Item IV be approved.  Roll call resulted as follows:  Aye: Blankenship, Kearney, Zapata, Hadley, Buschkoetter.  Nay: None.  Motion carried.

 

1.         Approve Minutes of Regular Meeting held January 14, 2003.

 

2.         Alltel $2,803.63 Various; American Backflow Prevention Assoc $50.00 Tr/Trn; American Red Cross $3.00 Tr/Trn; Anderson Bros $90.50 Rep; Anderson, S $127.48 Tr/Trn; Armor Holdings Forensics $154.06 Tr/Trn; AT&T $112.15 Serv; Baker & Taylor $2,519.16 Bks; Baker, C $33.71 Ref; Balcom, P $17.25 Tr/Trn; Bamford $496.24 Rep; Bauer, M $41.22 Ref; BBC Audiobooks $13.00 Bks; Becker, J $4.41 Ref; Beezley Const $25.16 Ref; Bernan $51.00 Bks; Big Flag $510.85 Inv; Blessing, Inc $6,488.50 Serv; Books on Tape $121.20 Bks; Bosselman $11,734.45 Various; Bovey, S $108.09 Ref; Brown Transfer $283.08 Rep; Bruha, S $300.00 Tr/Trn; Buffalo Co District Court $129.00 Ded; Buffalo Co Register of Deeds $20.50 Serv; Burke, W $30.09 Ref; Calkins, B $40.00 Ref; Central Community College $72.00 Tr/Trn; Central District Health Dept $1,930.00 Serv; Central Fire & Safety $62.42 Bks; Central Platte NRD $102,683.14 Various; Century 21-Greene $12.49 Ref; Charter Paging $41.92 Serv; Chem-Dry $105.60 Rep; Christy, T $60.55 Ref; City of Kearney $50,267.10 Various; Civic Plus $445.00 Serv; Club Staffing $14.17 Ref; College Savings Plan of NE $210.00 Ded; Corp Diversified Services $77,984.33 Claims; Crawford Cable $24.06 Ref; Cross, K $40.32 Ref; Davis, B $27.55 Ref; Dawson Co PPD $6,974.52 Serv; Denver Newspaper Agency $474.81 Serv; Dobberstein Roofing $1,500.00 Serv; Dutton Lainson $101.45 Various; Eggen, M $80.00 Tr/Trn; Emedco $254.81 Rep; Envirotech $2,912.77 Inv; Fedex $66.10 Various; Focus on Healthy Aging $20.00 Bks; Fremont Nat'l Bank $40,348.75 Various; Frontier $192.54 Serv; Gale Group $393.49 Bks; Gehrki, B $12.65 Ref; Griss, J $80.00 Tr/Trn; Grone's Small Engine Repair $242.76 Rep; Hatch, L $60.78 Ref; Heiman Fire Equip $100.80 Su; Henigan, S $45.63 Ref; Henning, E $12.63 Ref; Henry, P $31.58 Ref; IBM $1,749.00 Serv; ICMA RC $2,519.13 Ded; Information Today $155.00 Tr/Trn; Interstate Structures $51,691.62 Serv; IRS $76,550.52 Ded; ISCIA $150.00 Tr/Trn; ISDN $230.25 Serv; Island Supply $2,880.00 Equip; Jacobson, C $50.00 Ref; James, D $300.00 Tr/Trn; Jasnoch, R $12.14 Ref; JJE $76.50 Su; Johnson Imperial $9.74 Ref; Kalba, R $104.63 Tr/Trn; Kansas City Star $308.75 Serv; Kennedy, C $36.77 Ref; Kirkham Michael $35,326.37 Serv; Kjar, M $30.04 Ref; Klinginsmith, R $7.39 Ref; Koeppe, J $16.32 Ref; Konopik, M $39.63 Ref; Kramer, D $35.65 Ref; Kunz, A $20.57 Ref; Ky Area Chamber of Commerce $21,095.10 Various; Ky Clinic $919.00 Various; Ky Concrete $3,408.79 Various; Ky Glass $314.85 Rep; Ky Hub $6,387.23 Serv; Ky Keno $121.54 Ref; Ky Winlectric $204.93 Various; L & W Tires $5,993.78 Various; Labun, M $43.50 Ref; Law Enforcement Training Center $60.00 Tr/Trn; LCL Truck Equip $5,609.00 Equip; Lewis, N $396.60 Tr/Trn; Lexis Nexis Matthew Bender $26.10 Bks; Lockmobile $18.00 Inv; Londer, P $36.08 Ref; Luke, D $50.00 Tr/Trn; Lumbard, J $25.70 Ref; Mac Tools $99.99 Tools; McCracken Const $10.07 Ref; McLaughlin, P $80.00 Tr/Trn; Mid America Pay Phones $200.00 Serv; Midlands Contracting $309,933.74 Serv; Midstate Comm $52.79 Ref; Midtown Comm $72.00 Serv; Midwest Labs $1,905.50 Various; Miller & Assoc $14,746.25 Serv; Miller Signs $65.00 Rep; MOCIC/SLATT $200.00 Dues,Bks; Moore Const $74.54 Ref; Morrow, G $10.88 Ref; MSI Systems Integrators $7,875.00 Serv; Municipal Supply $133.91 Inv; Nat'l Alliance for Youth Sports $140.00 Fees; Nat'l Waterworks $2,367.18 Inv; NE Child Support $1,027.09 Ded; NE Crane Service $4,094.00 Capital Imp; NE Dept of Aeronautics $370.00 Loan Replacement; NE Dept of Env Quality $16,780.32 Disposal Fee; NE Dept of HHS $900.00 Serv; NE Dept of Labor $273.00 Unemp; NE Dept. of Revenue $41,511.48 Various; NE Health & Human Services $80.46 Serv; NE Library Assoc $65.00 Tr/Trn; NE Library Comm $1,500.00 Bks; NE State Fire Marshal $240.00 Various; NE Student Union $60.00 Various; NE Truck Center $112.30 Su; Nordhues, B $10.92 Ref; Northwestern Energy $4,246.25 Serv; Novus Windshield Repair $31.50 Rep; NOWWA $110.00 Tr/Trn; NPPD $51,288.19 Serv; Osborne, P $41.70 Ref; Paradigm Group $16,000.04 Prem; Paramount Linen $157.26 Various; Patterson, B $34.66 Pstg; Payne Larson $4,167.99 Carpet; Pearson, J $30.04 Ref; Perry, L $20.37 Ref; Petzold, M $67.42 Ref; Pinacle Exteriors $57.95 Ref; Pitney Bowes $1,142.00 Serv; Platte Valley State Bank $833.99 Serv; Podraza, B $29.50 Ref; Postmaster $360.00 Pstg; Preferred Mail $20.28 Pstg; Presto-X $49.00 Various; Quad-C Consulting $750.00 Serv; Rainbo Baking $71.80 Ref; Recorded Books $708.55 Bks; Reinke's Refrig $206.15 Rep; Rembolt Ludtke & Berger $492.97 Serv; Reserve Account $6,000.00 Pstg; Roark, E $32.52 Ref; Rochford Custom Homes $34.15 Ref; Roeder, D $7.79 Ref; Sandoval, A $53.35 Ref; Scantron $1,391.00 Serv; Schanou, J $75.00 Tr/Trn; Schrieber, J $31.79 Ref; Schroll, R $35.22 Ref; Schuyler, T $4.40 Ref; Schwindt, J $40.00 Ref; See Clear Cleaning $1,800.00 Serv; Severson, S $9.50 Ref; Snart, B $66.14 Ref; Springer Roofing $27,900.00 Various; Stamm, D $21.50 Ref; Steffen $711.39 Rep; Stocker, K $36.00 Tr/Trn; Struck, J $17.95 Ref; Stubbs, G $35.59 Ref; T & B Cleaning $2,600.00 Serv; Time Center $43.52 Ref; TLS $80.00 Ref; Toyne $14.35 Rep; Triangle Metals $85.65 Su; Verizon $13.43 Serv; Wakefield, J $16.03 Ref; Walsh, S $28.00 Ref; West Group $1,385.97 Su; Wolfe, M $52.67 Ref; Woods & Aitken $5,190.18 Serv; Woodside, M $470.63 Tr/Trn; Wyman, C $22.15 Ref; Xerox $254.00 Equip; Yanney Heritage Park $21,953.00 Serv; Young, M $100.00 Tr/Trn; Ziemba Roofing $100.00 Rep; Zimmerman Printing $794.00 Su; Payroll Ending 01-11-2003 -- $222,174.73.  The foregoing schedule of claims is published in accordance with Section 19-1102 of the Revised Statutes of Nebraska, and is published at an expense of $_________ to the City of Kearney.

 

3.         Receive recommendations of Planning Commission and set February 11, 2003 at 7:30 P.M. as date and time for hearing on those applications where applicable.

 

4.         Ratify the action taken by the Kearney Municipal Airport Corporation on submitting to the Nebraska Department of Aeronautics a Financial Assistance Agreement for Project No. 3-31-0045-10 to obtain state financial aid in the development of the Kearney Municipal Airport and approve Resolution No. 2003-12.

 

RESOLUTION NO. 2003-12

 

RESOLUTION ADOPTING AND APPROVING THE EXECUTION OF A FINANCIAL ASSISTANCE AGREEMENT FOR PROJECT NO. 3-31-0045-10, TO BE SUBMITTED TO THE DEPARTMENT OF AERONAUTICS OF THE STATE OF NEBRASKA TO OBTAIN STATE FINANCIAL AIDE IN THE DEVELOPMENT OF THE MUNICIPAL AIRPORT.

 

            BE IT RESOLVED by the President and City Council of the City of Kearney, Nebraska, that:

1.                   The City shall enter into a Financial Assistance Agreement with the Nebraska Department of Aeronautics for Project No. 3-31-0045-10 for the purpose of obtaining state financial aid in the development of the Municipal Airport and that such agreement shall be as set forth hereinbelow.

2.                   The Mayor of the City of Kearney, Nebraska is hereby authorized and directed to execute said Financial Assistance Agreement on behalf of the Municipal Airport, and the Clerk is hereby authorized and directed to attest said execution.

3.                   The said agreement referred to herein above is inserted in full and attached herewith, and made a part hereof as Exhibit “O”.

            PASSED AND APPROVED THIS 28TH DAY OF JANUARY, 2003.

 

ATTEST:                                                                       PRESIDENT OF THE COUNCIL

                                                                                    AND EX-OFFICIO MAYOR

CITY CLERK

 

5.         Approve the application for a Special Designated License submitted by KEARNEY STEAKHOUSE CO., dba “Whiskey Creek Steakhouse” in connection with their Class I-35628 to dispense beer, wine and distilled spirits in the meeting room at Country Inn & Suites, 105 Talmadge Street, on February 17, 2003 from 5:00 p.m. until 1:00 a.m. and on February 18, 2003 from 6:00 p.m. until 12:00 a.m. for the Charlois Breeders Party subject to the City receiving the required Certificate of Insurance.

 

6.         Approve the application for a Special Designated License submitted by KEARNEY STEAKHOUSE CO., dba “Whiskey Creek Steakhouse” in connection with their Class I-35628 to dispense beer, wine and distilled spirits at the Great Platte River Road Archway Monument, 1000 Archway Parkway, on February 19, 2003 from 6:00 p.m. until 11:00 p.m. for the Angus Association dinner subject to the City receiving the required Certificate of Insurance.

 

7.         Approve the application for a Special Designated License submitted by KEARNEY STEAKHOUSE CO., dba “Whiskey Creek Steakhouse” in connection with their Class I-35628 to dispense beer, wine and distilled spirits in the Exposition Building at the Buffalo County Fairgrounds, 3807 Avenue N, on February 17, 2003 through February 22, 2003 between the hours of 5:30 p.m. and 1:00 a.m. for the Cattlemen’s Classic subject to the City receiving the required Certificate of Insurance.

 

8.         Approve the application for a Special Designated License submitted by KEARNEY STEAKHOUSE CO., dba “Whiskey Creek Steakhouse” in connection with their Class I-35628 to dispense beer, wine and distilled spirits in the Ag Pavilion at the Buffalo County Fairgrounds, 3807 Avenue N, on February 17, 2003 through February 22, 2003 between the hours of 5:30 p.m. and 1:00 a.m. for the Cattlemen’s Classic subject to the City receiving the required Certificate of Insurance.

 

9.         Approve submitting a Grant Request to the Nebraska Department of Environmental Quality in the amount of $225,000.00 to purchase an Infloor Conveyor and an Auto-tie Horizontal Baler to be used at the Kearney Area Recycling Center and approve Resolution No. 2003-13.

 

RESOLUTION NO. 2003-13

 

            WHEREAS, the Sanitation Division of the Utilities Department has prepared a Grant Application in the amount of $225,000.00 to be submitted to the Nebraska Department of Environmental Quality for funds to go towards the purchase of an In-floor Conveyor and Auto Tie Horizontal Baler for the Kearney Area Recycling Center; and

            WHEREAS, Administration recommends the filing of the application with the Nebraska Department of Environmental Quality in order to manage the City's waste and meet the mandates for landfill volume reduction by utilizing this equipment.

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Kearney, Nebraska that the President of the Council be and is hereby authorized and directed to execute on behalf of the City said Grant Application, a copy of which, marked Exhibit "A" is attached hereto and made a part hereof, and that the City Clerk or appropriate administrative officer(s) forward the Application for timely filing with the Nebraska Department of Environmental Quality.

            PASSED AND APPROVED THIS 28TH DAY OF JANUARY, 2003.

 

ATTEST                                                            PRESIDENT OF THE COUNCIL

                                                                        AND EX-OFFICIO MAYOR

CITY CLERK

 

V.    CONSENT  AGENDA  ORDINANCES

 

None.

 

VI.    REGULAR  AGENDA

 

TEXAS T-BONE – MANAGER APPLICATION OF STEPHEN SANDAHL

 

The applicant submitted a letter dated January 27, 2003 withdrawing the Application for Corporate Manager of Stephen Sandahl submitted by DCI KEARNEY #1, LLC, dba “Texas T-Bone” located at 121 West 46th Street.  Therefore, no action was taken.

 

RE-BID CITY HALL REROOFING PROJECT

 

Mayor Blankenship opened for discussion rejecting all bids received on January 16, 2003 on replacing the east one-half portion of the roofing membrane on the City Hall Building and authorize Administration to re-bid the project and set the bid opening date for February 19, 2003 at 2:00 p.m.

 

As part of the 2002 Long Range Goals and Budget process, the City Council approved a reroofing project for the east half of City Hall this year and the west half next year.  On December 23, 2002, the Council approved the Plans and Specifications and set the bid opening date for January 16, 2003.

 

The City received the following two bids:

 

 

Bidder

 

Base Bid

Add/Deduct

Unit Price/S.F.

Dobberstein Roofing Company

$51,500.00

$1.50

Weathercraft Co. of Grand Island

$58,916.00

$0.35

 

The Engineer’s Estimate is $49,500.00.  Together with the low bid plus the engineering fees exceeding the engineer’s estimate and the budgeted amount, the City Attorney recommended rejecting the bids and to re-bid the project.  $36,000.00 has been included in this year’s budget to replace the east side of the City Hall roof.  Because of the June 12th hailstorm, the insurance company is allowing $16,410.00 to be used toward the replacement.

 

Scott Sanders from Miller & Associates stated that with this bid, there was an add or deduct in the price in case there are additional layers of roofing on top of City Hall that need to be removed.  Dobberstein bid $1.50 per square foot for removing additional roofing.  Weather Craft bid $.35 per square foot for removing additional roofing.  There were no significant errors or omissions in either of the bids.  However, both exceeded the engineer’s opinion of probable construction costs which was $49,500.00.  Considering both bids were over and the potential for the construction costs to be even greater because of the unit price for removing additional roofing, the engineer’s estimate would be greatly exceeded.  After conferring with the City, due to both bids being over the engineer’s opinion of probable construction cost, it was decided to reject the bids and go out for a re-bid on the project.

 

It was decided this is necessary to get better bids for the City.  The engineer’s estimate was $49,500.00 and by going out for additional bids, they believe they can get a better price on the project and save the taxpayers some money.  They have also extended the completion date until June, to leave it more open for contactors to bid on it.  The completion date has been changed from May to June so that contractors can work it into their schedule and potentially provide a better bid to the City.  In addition they proposed to eliminate the unit prices for removal of additional roofing.  This is a contingency that could drive the cost of the project up.  Specifications could be modified to indicate that the contractor would be responsible for his own investigation of how much roofing material there is on each portion of the roof and provide a bid according to those results.  Everyone would be bidding the same thing and after that, there should not be any contingencies at all for the project.  If it is decided to re-bid the project, they propose to open the bids on February 19th at 2:00 p.m. with a completion date of around June 9, 2003.

 

Mayor Blankenship stated that the one thing that concerned him with the initial bid was the additional roofing removal cost.  This cost could have exceeded the base bid by as much as $7,500.00 if the whole roof needed to be done.  He asked if a core sample would be the process to determine the layers of roofing in place.

 

Mr. Sanders replied that contractors have a standard tool to core a hole in the roof to see a good cross section of how many layers and the kind of materials in place.  They can then bid including the replacement cost in the base. 

 

Council Member Hadley asked what would happen if it were re-bid and the bid comes in higher next time.  Would the City need to accept a higher bid?

 

Assistant City Manager John Prescott responded that this was an item that has been in the budget for a couple of years that has been delayed or pushed back.  Due to other priorities, it might have to be pushed back again.  It is fortunate there is not a hole in the roof and that it is not leaking at this time.  However, the age of the roof is getting to a point where something does need to be done.  This is a phase project and the City is planning at least half in this budget year and half next year.  The City may have to back this up again and re-budget some more money next time around.

 

Council Member Zapata said he believes that it is going to be a higher bid anyway if the removal cost has to be included.  Due to the fact that it will take more labor to remove more layers, it will increase the cost.  Hopefully, things will be less busy now after the first of the year and timing will be better.

 

Mayor Blankenship stated that some of the cost things could be achieved, such as the dump fees.  The contractor would just have to get the material out to the dump but there would be no charge for the actual dumping at the landfill.  That would provide a savings right there.  He believes that it will be fairer to the contractors for all to be bidding the same thing.  After some investigations this week, it was found that there is more roofing on top of the main roof in the lower section.  He thinks most of the contractors that have checked into this are aware of that.  He stated that the engineer’s estimate was high to begin with at $14-$15 per square foot and they were hoping that the bids would be below that cost.  He believes that it is prudent to protect the taxpayer’s interest by re-bidding this project.  It could have gone up to as much as 15 percent over bid and even though this is a relatively small project dollar wise, it is a pretty significant amount.

 

Council Member Buschkoetter asked Mr. Sanders if extending the deadline of completion beyond June 9th would open it up to even more competition?  June 9th is fairly arbitrary and it is possible of waiting another year budgetwise to get this done anyway.  He stated that it made more sense to him to give contractors more time for completion.  Mr. Sanders responded that the deadline could be extended.  He talked to some contractors prior to the bid trying to get a feel for how busy they were.  After talking with several across the state, Kansas, and neighboring areas, he found they were very busy.  Perhaps if they were allowed more time, they could work this project into their schedules. 

 

Mayor Blankenship asked how long this project might take to complete.  Mr. Sanders believed that a contractor would try to complete a project like this as soon possible.  They would take into consideration that it is downtown, dealing with an occupied building, and traffic in the area. The tear off might take a week or two.  The membrane goes on fairly quickly, but it depends on conditions.  There would be a pre-construction meeting that would try to facilitate the contractors operation.   He estimates that the entire project could take 2-3 weeks.

 

Council Member Hadley asked if the fact that the City received $16,410.00 from the insurance company impacted us in any way if the City decide to delay to another year?  Assistant City Manager responded that is one of the benefits of being a self-funded plan, league pools have a little more flexibility. 

 

Moved by Blankenship seconded by Kearney to reject all bids received on January 16, 2003 on replacing the east one-half portion of the roofing membrane on the City Hall Building and authorize Administration to re-bid the project and set the bid opening date for February 19, 2003 at 2:00 p.m.  Roll call resulted as follows:  Aye: Blankenship, Zapata, Hadley, Buschkoetter, Kearney.  Nay: None.  Motion carried.

 

PLANS AND SPECS FOR REPLACEMENT OF TRICKLING FILTER MEDIA AT WASTEWATER TREATMENT PLANT

 

Mayor Blankenship opened for discussion the Plans and Specification for the replacement of Trickling Filter Media at the Wastewater Treatment Plant and set the bid opening date for February 18, 2003 at 2:00 p.m.

 

Director of Utilities Kirk Stocker presented this matter to the Council.  During the hailstorm that occurred on June 12, 2002 the Trickling Filter Media at the Wastewater Treatment Plant was damaged.  The Trickling Filter Media provides a surface for biological growth.  The biological growth consumes bacteria in the wastewater as it flows over and through the media.  The work is not included in the budget but the cost of replacement will be paid for by insurance coverage.

 

The project includes the removal, replacement and disposal of the damaged media.  The media is a honeycomb like structural block that comes in two foot wide by two-foot high blocks that are four-feet long.  The Trickling Filters are 90 feet in diameter and the Media is 28.5 feet deep.  The hail damaged the surface of the media therefore; only the top two feet will be replaced.

 

Greg Werner from Miller & Associates stated that they want to have this done by the anniversary of last year’s hailstorm, which was June 12th.  The work is somewhat time sensitive in that they do not want to take these trickling filters out of service in extremely cold weather.  The plan is to wait until April or May to get this work done.  They will probably do both filters at the same time and hopefully the project will take 30 days with a June 1 completion date.  He believed there is some insurance money involved that will hopefully cover the cost.  This will be going out for bid on February 18th.  He stated that he hopes to get some competition on this project and get it done for the amount of the insurance settlement.

 

Council Member Hadley asked what was the amount of the insurance settlement?  The engineer’s estimate was in the range of $150,000.00 to $225,000.00.  Director of Utilities responded he did not recall the exact amount.  There was an allotment for estimate on a dollar figure for each filter.  He believes that the City will be in the range of the engineer’s estimate.  An allowance for the disposal of the media has been made.  When they take the media out, it is going to be fairly heavy because of all the moss and algae growth.   The media will be set aside and after it dries off, it will be hauled to the landfill and still have some insurance proceeds to help pay for the disposal of the material.

 

Moved by Kearney seconded by Buschkoetter to approve the Plans and Specification for the replacement of Trickling Filter Media at the Wastewater Treatment Plant and set the bid opening date for February 18, 2003 at 2:00 p.m.  Roll call resulted as follows:  Aye: Blankenship, Hadley, Buschkoetter, Kearney, Zapata.  Nay: None.  Motion carried.

 

PLANS AND SPECIFICATIONS FOR VEHICLE STORAGE BUILDING

 

Mayor Blankenship opened for discussion the Plans and Specifications for the construction of a vehicle storage building located at 1220 East 26th Street for the Utilities Department/Water Distribution and Sewer Collection Divisions and set the bid opening date for February 19, 2003 at 2:00 p.m.

 

Director of Utilities Kirk Stocker presented this matter to the Council.  In this year’s budget, the Water Distribution/Sewer Collection Division included funds for the construction of a Vehicle Storage Building.  The proposed Vehicle Storage Building is to be constructed just west of the Utilities Department Administrative offices at 1220 East 26th Street.

 

The Vehicle Storage Building will house ten major pieces of equipment for the Water Distribution Division and three major pieces of equipment for the Sewer Collection Division.  Several pieces of this equipment need to be stored inside during the winter because they carry water that must not be allowed to freeze, in the pumps and tanks.  The other equipment should be kept in side in order that it will be available during all types of weather in case of emergencies such as broken water mains and stopped sewer mains.

 

Constructing the Vehicle Storage Building near the administrative offices at 1220 East 26th Street will improve Water Distribution and Sewer Collection functions by having employees nearer the supervisory staff.  The new Vehicle Storage Building will also relieve the over crowded buildings and storage yard at the existing Public Works and Utilities Building at 1919 15th Avenue, allowing more Public Works Department equipment to be stored inside existing buildings at that site.

 

The Vehicle Storage Building will also provide an employee meeting room for organizing and scheduling work, conducting safety meetings and will provide workspace for completing work orders and maintenance records.  The plans include a chain link fence around the North part of the property to protect ten to twelve Water and Sewer Division pickups from possible vandalism.  Concrete driveway approaches to enter the building and the removal of the existing 40 foot by 60 foot metal building at the site is also included in the project.

 

Landscaping is not included in the bid for the Vehicle Storage Building but will be completed this fall or early spring of 2004.  Paving of the North part of the property will be completed as the budget allows.

 

A Development Plan is not required for this site.  The site plan has been reviewed and approved by the Building Inspection Department.  The construction drawings will be reviewed by the Building Inspection Department for approval.

 

The Vehicle Storage Building will reduce congestion at the Public Works Department yard at 1919 15th Avenue.  The Vehicle Storage Building will allow more Public Works Department vehicles and equipment to be stored inside the Public Works Department Building.  The Vehicle Storage Building will allow all major pieces of Water Distribution and Sewer Collection equipment to be stored inside.  The Vehicle Storage Building will allow Water Distribution and Sewer Collection Division employees to work near their supervisors by locating both employees and supervisors at 1220 East 26th Street.  The Vehicle Storage Building will improve the employee work environment by providing space for employee organization, scheduling of work and safety meetings.  Additionally, construction of the Vehicle Storage Building will be aesthetically pleasing and will optimize the Utilities Department use of the former Brown Transfer site.

 

Scott Sanders from Miller & Associates stated that the plan is for a simple pre-engineered building with a large open space for vehicle storage, a small office, a small restroom, and a small break room that will double as a conference room for staff meetings and training.  This building will blend with the surrounding area and the existing building.  The City will provide utilities up to the building and the contractor bid will include connecting to the City utilities.   There is limited amount of paving around the building.  The approach is in front of the doors to keep the cost down.  Later, the City will provide some paving and some landscaping.  There will be some fencing around the site for security.

 

There are some alternates on the plan in case the project exceeds the budgeted amount for the project.  One is to breakout the conference room and office area, which could be deleted and built at a later time.  If the base bid is over budget, which includes the contractor to stub plumbing up and have the electrical ready to go, that part could be dropped.  Another alternate is the fencing, which could be done at a later date.  The last alternate could be to deduct the paving that is with the project and do that at a later date.   This property is zoned M-1 and there are no development plans required. 

 

If the project is accepted, the proposed bid date is February 19th at 2:00 p.m.  The construction cost range is estimated between $150,000.00 and $195,000.00.

 

Council Member Kearney asked about the green space and graveled parking.  Since the Council has been strict about gravel parking on commercial properties, he wanted to know if the proposed gravel for this property would be something the Planning Commission would approve.  He recalled that they have required some M-1 to do paving instead of gravel.  He wanted to be sure that this was acceptable by all standards.

 

Director of Utilities stated that this is an existing M-1 zoning and a development plan is not required.  They do plan on doing landscaping on their own just like with the recycling building.  They can put in the irrigation system, and take bids on trees and have them planted later.  They do plan to do some extensive landscaping on the west side of the building and the north side of the fenced area to break up the chain link fence and the parking. 

 

Director of Public Works Rod Wiederspan stated that this property is in a M-1 District and does not require concrete.  It does require a minimum of a 10-foot strip of landscape along the street side and any approaches up to that 10-foot strip need to be hard surfaced.  The site is small enough that it is not a planned zone so it would not require going to Planning Commission and Council.  If a developer came in and wanted to develop this site, they would have the same requirements.  If they did not like what the staff told them, their option would be to appeal it to the Planning Commission and Council if they wanted to do something different than what is required for the standards.  In M-1, it must be paved basically from the hard surfaced street back to the 10-foot landscaped area so they are not dragging that gravel out into the street.  They have changed M-1 so that the gravel or rock surfacing is acceptable as long as they have enough hard surface and are not pulling that out into the street.

 

Mayor Blankenship asked if the primary entrance for vehicles would be from the south?  Director of Utilities responded they are not requesting any additional entrances off of Avenue N or the overpass side.  All of the entrances will be from the south off of 26th Street

 

Council Member Hadley asked for an explanation of why there is a range on the cost estimate for this building and on the roofing bid there was just one amount.  Do they use specific amounts and other times use ranges when putting things out to bid?  Director of Utilities explained the City gives a range when the plans and specs are to be accepted and then the engineer submits a sealed envelope with his actual estimate.  In that way, they try not to disclose what the City is willing to pay or what they think it should cost so the contractors do not start with that being their bottom dollar.

 

Moved by Buschkoetter seconded by Hadley to approve the Plans and Specifications for the construction of a vehicle storage building located at 1220 East 26th Street for the Utilities Department/Water Distribution and Sewer Collection Divisions and set the bid opening date for February 19, 2003 at 2:00 p.m.  Roll call resulted as follows:  Aye: Blankenship, Buschkoetter, Kearney, Zapata, Hadley.  Nay: None.  Motion carried.

 

PLANS AND SPECS FOR 11TH STREET PEDESTRIAN BRIDGE

 

Mayor Blankenship opened for discussion the Plans and Specifications for the construction of the 11th Street Pedestrian Bridge and set the bid opening date for February 18, 2003 at 2:00 p.m.

 

Director of Public Works Rod Wiederspan presented this matter to the Council.  When the City and County originally replaced the 11th Street Bridge we agreed to build it 48’ foot wide to accommodate the future 11th Street as a 4-lane road.  In the meantime we have used the additional width on the bridge to accommodate the 2-lane road and the recently completed Hike Bike Trail.  With the extension of 11th Street to Kea West Road we can no longer accommodate the Hike Bike Trail on the existing bridge and must add an additional section to the south side for pedestrians.

 

Kent Cordes from Miller & Associates stated that this is a project that will tie into the Hike/Bike Trail near Yanney Park and as it proceeds north along the Tailrace to the Kearney Canal.  Before 11th Street was widened last summer, the road was two-lane and the bridge four-lane.  Basically, there was a painted lane for the Hike/Bike traffic to use across the existing bridge.  Since the traffic is now using all four lanes, there needs to be another lane to be used specifically for the bike traffic.  The project will entail widening the existing bridge 8-9 feet to the south.  There is an existing high-pressure gas line on the south side of the bridge and a 25-foot distance is required from that.  The plan is very close to that now, but the gas company appears to be okay with what they have proposed.  

 

The proposed bid date is February 18th at 2:00 p.m. and the estimate for cost ranges between $30,000 and $75,000.  Work should be completed by June 15 and it is anticipated that this project should take 30-45 days.  They will let the contractor decide when he wants to start in order to get more competition.  It is a fairly small project.  By giving a longer window, they would like to give some of the bridge builders that might have other work, time so that they can work it into their schedules.

 

Mr. Cordes stated that there would be a 6-foot fence on the south side to protect going off the bridge.   The existing guardrail will remain in place and another 4-foot high fence will be placed on top of that guardrail to prevent anyone from getting on top of it.

 

Council Member Buschkoetter asked if that portion of the trail will remain open by getting off at 11th Street and getting onto the Hike/Bike Trail during construction?  Mr. Cordes thought that would be possible.  The only time there would a danger present is when they are driving piling, which requires heavy equipment, but should only last about two days.  The road should only be closed for a few hours while a crane is placing the one large double-T precast girder.

 

Moved by Hadley seconded by Zapata to approve the Plans and Specifications for the construction of the 11th Street Pedestrian Bridge and set the bid opening date for February 18, 2003 at 2:00 p.m.  Roll call resulted as follows:  Aye: Blankenship, Kearney, Zapata, Hadley, Buschkoetter.  Nay: None.  Motion carried.

 

REVIEW ONE & SIX YEAR STREET IMPROVEMENT PLAN

 

Mayor Blankenship opened for review of the One & Six Year Street Improvement Plan and set the public hearing for February 11, 2003 to adopt the One & Six Year Street Improvement Plan.

 

Gary Story, Transportation Superintendent presented this matter to the Council.  The Nebraska Department of Roads (NDOR) annually requires the City of Kearney to submit One and Six Year Plans for street improvements.  City Administration is preparing the plans and is now at the stage for soliciting input from the City Council.

 

The following is a schedule of the proposed One Year Plan:

 

 

Project

No.

Location

Estimated

Total Cost

Estimated City Cost

112

39th Street From End Of Concrete Approximately 22nd Avenue To 30th Avenue

$600,000

$600,000

140

56th Street From 2nd Avenue To Avenue N-4600 feet

$900,000

$900,000

266

25th Street (Highway 30) From Avenue I To Avenue L

$40,000

$20,000

286

North Railroad Street From Central Avenue To Avenue B

$250,000

$250,000

287

21st Street and Central Avenue Intersection

$50,000

$50,000

288

22nd Street and Central Avenue Intersection

$50,000

$50,000

289

23rd Street and Central Avenue Intersection

$50,000

$50,000

290

24th Street and Central Avenue Intersection

$50,000

$50,000

329

39th Street And 11th Avenue Intersection

$500,000

$500,000

335

24th Street From 2nd Avenue To Avenue A 1050'

$60,000

$60,000

336

23rd Street From 1st Avenue To 2nd Avenue 350'

$20,000

$20,000

337

23rd Street From Avenue A To Avenue B 350'

$20,000

$20,000

338

22nd Street From Avenue A To Avenue B 350'

$20,000

$20,000

339

22nd Street From Alley 150' E. Of 2nd Avenue To Central Avenue 500'

$35,000

$35,000

340

21st Street From 1st Avenue To 2nd Avenue 350'

$20,000

$20,000

342

29th Avenue From 135' N Of 44th Street To 48th Street 1300'

$110,000

$0

343

48th Street From 29th Avenue To 140 East Of 28th Avenue 800'

$70,000

$0

344

28th Avenue From 180' N Of 47th Street To 151' North Of 48th Street 850'

$75,000

$0

345

52nd Street From 500' East Of Parklane Drive To Avenue E 924'

$80,000

$40,000

346

Avenue C Place From 52nd Street North 180' Cul-de-sac  180'

$20,000

$10,000

347

Avenue B Place From 52nd Street East 150' Cul-de-sac  150' 

$20,000

$10,000

348

Avenue Q From 56th Street To Eastbrooke Drive 1540'

$135,000

$0

349

57th Street Place From Avenue Q West 330' Cul-de-sac  330'

$30,000

$0

350

57th Street From Avenue Q East 135'

$15,000

$0

351

Eastbrooke Drive From 135' East Of Avenue P To 250' East Of Avenue Q  450'

$140,000

$0

352

Avenue P From 135' North Of Eastbrooke Drive To 63rd Street  600'

$50,000

$0

353

Avenue P Place From 63rd Street North 200' Cul-de-sac  200'

$20,000

$0

354

63rd Street From 135' West Of Avenue P To 135' East Of Avenue P  300'

$25,000

$0

355

Avenue O Place From 135' North Of Eastbrooke Drive North 100' Cul-de-sac 100'

$20,000

$0

356

Avenue Q Place From Eastbrooke Drive North 250' Cul-de-sac  250'

$30,000

$0

357

49th Street Place From 19th Avenue East 265' Cul-de-sac

$30,000

$0

358

13th Avenue From 600' South Of 11th Street To 280' South Of 8th Street  850'

$120,000

$60,000

359

8th Street From 160' West Of 13th Avenue To 115' East Of 13th Avenue  340'

$50,000

$25,000

 

 

The following is a schedule of the proposed Six Year Plan:

 

Project No.

 

Location

Estimated Total Cost

Estimated City Cost

115

30th Avenue From Highway 30 To 39th Street 5200'

$1,000,000

$1,000,000

143

25th Street (Highway 30) From Avenue B To Avenue E

$275,000

$75,000

166

39th Street From Avenue A To 2nd Avenue 1400'

$1,200,000

$1,200,000

170

39th Street And 17th Avenue Intersection

$200,000

$200,000

213

University Drive And Lakeview Drive Intersection

$80,000

$80,000

237

60th Street From 4th Avenue West 450'

$77,000

$14,000

245

Country Club Lane From 35th Street To 39th Street 1200'

$285,000

$115,000

267

39th Street From 2nd Avenue To 6th Avenue

$600,000

$600,000

268

Cherry Avenue Interstate Interchange & Cherry Avenue To Glenwood

 

$20,000,000

 

$4,000,000

293

48th street from 6th Avenue to Parkwood Lane 1650'

$280,000

$50,000

294

48th Street from Parkwood Lane to 17th Avenue 1900'

$320,000

$50,000

300

Railroad Grade-Separation Overpass-Location Determined By study to be 17th Avenue just East of Tailrace

 

 

$11,000,000

 

 

$11,000,000

301

30th Avenue from Highway 30 (24th Street) to Lacrosse Drive 1750'

 

$330,000

 

$330,000

341

11th Street From 1st Avenue To 7th Avenue 2100'

$600,000

$600,000

360

56th Street from Avenue N to Airport  13500

$2,600,000

$2,600,000

 

 

 

 

 

 

The proposed plans incorporate street improvements from the previous Six Year Plan, various new improvements related to community development needs, and other street/reconstruction needs.  Funds and/or bonding necessary to pay for the construction of the One Year Transportation Infrastructure Capital Improvement Program Forecast have been included in the 2002-2003 year’s budget.

 

Mr. Story stated Project 286, which is North Railroad Street from Central Avenue to Avenue B, is being proposed to remove some old asphalt overlay over brick in the area and to replace the storm sewer which is in very bad shape under that portion of the street along the railroad tracks.

 

Director of Public Works stated that there is a block between Central Avenue and Avenue A that is asphalt over brick and then from Avenue A to Avenue B is actually a brick street that will be put back to concrete in that location.  The storm sewer is the old brick that is caving in and must be replaced before it actually does.

 

Projects 287, 288, 289, 290 are the four brick intersections on Central Avenue that have been on the plan before.  They propose to upgrade those intersections by taking the brick up and relaying the brick in concrete, trying to maintain the brick.

 

Council Member Zapata stated this is the project that has brought the most phone calls.  He wanted to make it clear that all that is being presented at this meeting is moving this project forward.  The next Council meeting will be a public hearing where people can voice their comments and concerns. 

 

Council Member Hadley stated he had received several calls regarding this project.  Council Member Kearney stated he had received one in favor of keeping the brick and one against because it was catching water and causing some difficulties.

 

Mr. Story stated that the next meeting is when people could come in with questions and request that a project be added or removed.  The time for comments would be between now and the next meeting or at the hearing.

 

Council Member Kearney said he was told that this brick has been there since 1912 on a sand base.  He further commented that there had to be some economy to that if it lasted 90 years.  Mr. Story commented that is correct, but that the heavy trucks and semis being used today were not used back then.  The heavy vehicles are causing the dips and the bricks to move.

 

Director of Public Works stated that there is a cement base under the bricks now and it is uncertain as to the condition of that base.  If the base underneath the two inches of sand has failed maybe that is what has caused some of our unleveled bricks.  They are looking at using something other than sand that might stand up to heavier traffic than what was used 50 years ago.   They will use the old bricks that they can and if additional bricks are needed, they will use those from the North Railroad project.  This project was brought forward approximately three years ago and taking the bricks out and concreting the intersections was discussed at that time.  There was a lot of sentiment expressed from the community that the bricks needed to go back.  This project is now being brought forward to try to do just that.

 

Council Member Buschkoetter asked if resetting these bricks would change the appearance of the brick?  Mr. Story responded there should not be any difference in appearance at all.  The only difference would be to change from the sand and clay mixture in between where the bricks butt up against each other and possibly replace with mortar between them to keep them together and from moving.  The bricks are close together and even if the mortar would stick up a little, it would be milled away by traffic making a smooth surface. 

 

Mr. Story stated that Project 329 - 39th Street and 11th Avenue Intersection Traffic Signal was bid out and only one bid was returned.  They are going to go back out again and, hopefully, get a better response.

 

Council Member Hadley asked if a half million dollars is a common price for an intersection traffic signal?  Director of Public Works stated that it is higher than normal, but there is extensive concrete work that is included with that widening out the radius and putting in turn lanes.  This project is not just the signal; it includes major roadwork.  They plan to bid it to start construction after the end of the school year.  They are looking at bidding that intersection as well as 39th Street from 22nd Avenue to 30th Avenue to where they can close down both of those portions of 39th Street.  The traffic will be down at that time.   Closing them off completely and not building them under traffic, they can be built more quickly.  Originally, they were bidding it to be built under traffic and that drives the price up.

 

Council Member Kearney asked if Project 115 would be an upgrade to a four-lane making this a belt way four-lane all around Kearney.  Mr. Story responded that was correct.  Project 115 would probably be going north further than 39th Street because City limits now goes to 44th Street

 

Council Member Zapata stated that some of these projects have been worked into the budget and others are dependent on State funding and other sources of funding.

 

Director of Public Works stated that the public hearing in February will be for any citizen of Kearney that would like to see other projects or have concerns about projects proposed.  The Council would vote to either amend the plan as presented or accept it to go on to the state. 

 

Mayor Blankenship stated that this meeting was to introduce the proposal to the public.  This is not a commitment to do any of those projects.  Hopefully, the City will have some of the developers come in and request to add streets, etc.  The City follows this procedure because it is required by the state.

 

Council Member Buschkoetter asked what the procedure is to determine where signals should be placed?  He referenced Project 213, the signal at University Drive and Lakeview Drive, which is on the Six Year Plan.  Mr. Story responded the Council asked for Project 213 a couple of years ago.  This intersection has been under observation and they will be counting it soon.  They believe that it will warrant a signal because it is almost impossible at times to get off Lakeview Drive onto University Drive to make a left turn.

 

Council Member Buschkoetter said the difficulty on the M/N Overpass when you come from the south heading north trying to get on that road has been brought to his attention.  Usually when they count signals, they count whether there is four-way traffic.  There really is not much traffic that heads due north; most of it is turns off of the Overpass onto Avenue N.  Director of Public Works stated said that on this particular intersection, they will probably hire a traffic engineer and study that intersection for traffic counts, as well as, the geometric and elevations.  They will still have to comply with the Manual of Uniform Traffic Devices that the Federal Government puts out.  That manual must warrant whatever they decide to do.  There is also a risk and liability issue to be considered.

 

After some discussion, Mr. Story asked if the Council wanted to add the 29th Street and 5th Avenue intersection on the Six Year Plan.  All on the Council agreed that it should be added because if its proximity to the park and school. 

 

Moved by Zapata seconded by Blankenship to approve setting the public hearing for February 11, 2003 to adopt the One & Six Year Street Improvement Plan.  Roll call resulted as follows:  Aye: Blankenship, Zapata, Hadley, Buschkoetter, Kearney.  Nay: None.  Motion carried.

 

OPEN ACCOUNT CLAIMS --      NONE

 

There were no Open Account Claims.

 

 

VII.    REPORTS

None.

 

VIII.    ADJOURN

 

Moved by Kearney seconded by Buschkoetter that Council adjourn at 8:58 p.m.  Roll call resulted as follows:  Aye: Blankenship, Hadley, Buschkoetter, Kearney, Zapata.  Nay: None.  Motion carried.

 

 

ATTEST:                                                                       BRUCE BLANKENSHIP

                                                                                    PRESIDENT OF THE COUNCIL

                                                                                    AND EX-OFFICIO MAYOR

MICHAELLE E. TREMBLY

CITY CLERK